We are looking for a highly organized Office Manager for our Kyiv location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!
You will be responsible for the workspace, travel management, procurement, events, and ensure that all related processes run smoothly. If you are a highly organized, reliable, and energetic person, this position is a great fit for you!
This is an on-site position, we expect you to work from the Kyiv office.
Вимоги:
- Upper-intermediate English, fluent Ukrainian
- Work experience in Office Management, Procurement, Administration, Hospitality, or Customer service
- Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
- Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
- Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
- Computer literacy — be ready to use new software
- Experience with GSuite/MS Office and Google Sheets/Excel skills

Обов’язки:
- Oversee daily office operations, including managing food orders, card management, coordinating deliveries, and any office-related requests
- Manage office procurement by planning, researching, and budgeting for supplies. Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering and delivery logistics
- Take charge of storage responsibilities, along with inventory management
- Oversee contract and payment management processes. Accurately process accounting documentation and present it to the Financial team
- Work closely with coworking partners to handle documents, manage office space access, and ensure all essential services provided by the coworking facility are available
- Organize travel for office staff, arranging flights, accommodations, and transportation
- Provide support for hardware repairs and delivery requests
- Provide active support and maintain volunteer and charity initiatives
- Help C-level Executives with their personal and business requests
- Keep useful vendor database up to date and consult requesters on it
- Attend weekly team meetings and actively contribute to the ongoing improvement of existing processes.

Ми пропонуємо:
?? We collaborate through Diia.City
?‍? Outstanding development culture: bit.ly/rwdouculture
? Get competitive remuneration, yearly bonus, Phantom Stock Units, and microcredits
? Thanks to our hardware policy, we use the best equipment and can regularly update it
? 34 days a year as a paid time off (24 standard days + 10 more to cover public holidays)
? Health policy budget will cover your private sports and healthcare expenses
? Our offices are equipped with modern ergonomic chairs and standing desks
? You can always find fresh food and drinks in our kitchen

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