Senior Finance Officer
COUNTRY: Ukraine
REPORTS TO: Country Finance Manager
LOCATION: Kharkiv, with frequent travels to the HI bases
Please send your CV in English only!
GENERAL MISSION
Under the management of the Country Finance manager, the Senior Finance officer is responsible for ensuring compliance with HI’s standards and ukrainian rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility.
Main Missions & Responsibilities
Mission 1: Strategy and steering
- Contributes to the definition and implementation of the financial strategy and its action plans and advises on financial issues.
- Produces, compiles and analyses financial indicators and, if necessary, creates additional indicators.
- Contributes to assessment, mitigation and treatment of financial risks and disputes.
- Reports on incidents and their treatment to his or her line manager and functional managers.
- At the request of the area Finance manager, replaces him/her for HI external representation activities related to financial issues, takes part in inter-NGO working groups and ensures the development of partnerships in his or her geographical area.
- Leads the financial capacity assessment of local partners and the resulting capacity building plans.

Mission 2: Standards and expertise
- Deploys and monitors compliance with all of HI’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
- Contributes to HI’s North activities compliance with the legal framework of the country of intervention.
- Contributes to the production and filing of financial documents ensuring the legality of HI’s operations in the country or countries of intervention.
- Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.
- Supervises internal control in his or her area of responsibility, as well as any necessary corrective actions.

Mission 3: Operational implementation
Responsibility 1 : Ensures financial and budget management
- Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his or her area of responsibility.
- Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
- Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
- Control the accuracy and conformity of partners' accounts and documentation before payment.

Responsibility 2: Ensures the financial management of institutional funding in compliance with «donor» guidelines and contractual obligations
- Contributes to the drafting of funding proposals for institutional donors and the construction of funding schedules
- Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
- Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
- Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

Responsibility 3: Ensures cash-flow management
- Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.
- Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined thresholds.
- Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.

Mission 4: Emergency preparedness and response
- Contributes to the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Non-exhaustive list which may change at the request of the manager.
SKILLS
Professional skills — Finance
Proficient in:
- Cash-flow management
- Accounts management
- Tax management
- Financial and budget management
- Financial management of institutional funding

Other professional skills — HR:
- Organisation design
- Facilitation and/or design of training and skills development
- Sourcing and recruitment

Risk Management :
- Proficient in Risk management
- Expert in Internal control

Information Systems:
- Knows of Information security management
- Proficient in Use of the Information System

Emergency:
- Proficient in Humanitarian monitoring and emergency preparedness
- Emergency response

Project management
- Knows Planning, monitoring & coordination
- Proficient in Operational partnerships

MEAL-IM
- Proficient in Monitoring of results and indicators

Global Programs management
- Practices Piloting the development & implementation of an operational strategy

Cross-sector skills
Proficient in:
- Frameworks and references
- Stress management
- Collaborate in a global organization
- Expert in Office and collaborative tools

Language skills
Ukrainian — C1
English — B2, an interview and written assessment will be in English.
Specific qualifications required
Qualification:
- 3 years of study in Finance, Business Administration, or any other related field

Experience:
- 5 years of experience working as finance officer, Finance Controller or equivalent financial roles, preferably in an international NGO

WORKING CONDITIONS:
Contract: Employment contract (according to Ukrainian legislation) Fixed-Term
Type of employment: Full-time
Benefits Package:
- 30 calendar days for annual leaves
- 12 days of internal wellbeing paid leaves annually (pro-rata)
- Medical Insurance for HI staff and one dependent (tax paid by HI)
- Individual counselling sessions for HI staff
- Relocation package might be granted for the managerial positions and key positions if needed
- Relevant supportive measures for person with disabilities (if needed)

EQUAL OPPORTUNITY
HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics.
All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.
If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.
Handicap International has clear institutional policies on «Child Protection», «Anti-fraud, Bribery and Corruption», «Disability, Gender and Age» and «Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment». It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.
By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

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