Supply & Facility ManagerNorth- EAST
LOCATION: Kharkiv
PROGRAMME: Ukraine
Please send your CV in English only.
MISSIONS/SPECIFIC RESPONSIBILITIES
Reporting to the Country Logistics manager, the Supply & Facility Manager ensure the efficient management of logistics resources for the country or area of intervention under his or her responsibility.
He or she is the point person for the Country Logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He or she participates actively in the phased reorganization of HI in the field as part of the ROOTS project. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
Mission 1: Management
- Manager as a role model: embodies HI’s values on a daily basis.
- Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for Logistics his or her team, and leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
- Operational manager: organizes the operational management of his or her team, structures the work around identified.
- Manager 1st HR& Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behavior.

Mission 2: Defines the Logistics section of the Startop and directs its action plan
- Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimization of its resources.
- STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
- RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
- INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
- INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
- REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.

Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:
- STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
- LOCAL ADAPTATION: adapts and contextualizes these standards to meet local conditions and regulations;
- INTERNAL CONTROL: supervises internal control in his or her fields of activity;
- ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity

Mission 4: Operational implementation of logistics
4.1 Diagnostic phase — Contextual analysis:
- Identifies regulatory requirements (donors, transport, customs, etc.);
- Analyses the logistics context of the country/area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);
- Evaluates the capacities of available and mobilisable resources (human and material) in the country / area of intervention;

4.2 Design phase — Resources planning:
- Designs a logistics chain adapted to the country / area of intervention (costs, quality, deadlines);
- Contributes to establishing the activity schedule for the programme / area of intervention
- Helps to define the material resources necessary for ensuring the feasibility of the country / area of intervention; ;
- Defines the impact of logistics needs on the budget of the country / area of intervention (logistical support):
- Defines the impact of the requirements of the projects in the country / area of intervention on the budget;
- Anticipates derogations;
- Structures the human resources concerned by logistics.

4.3 Launch phase — Procurement planning
- Defines the procurement plan and purchasing strategy;
- Leading/demonstrating the role Supply part in his area of Responsibility by Controlling Supply plan of his Base for different donors, by increasing close coordination/communication/follow up with Project managers/for anticipation/planning and alerting them on different grant and risk of not completion of procurement during agreed timeline with donors.
- Ensure the management, implementation and follow up on different Supply & Procurement standards of HI Ukraine with a support form from Country Logistics Manager.
- Responsible for ensuring Supply & Procurement «CONTROL & ACCOUNTABILITY» and identify gaps, propose gaps in addressing them and guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity.
- Responsible for putting in place & implementation of all HI Standards Supply tools (Procurement Plan + Supply Plan+ Resource) according to Ukraine Contexts with Country Logistics Manager /Project Managers of different Sectors of program.

Mission 5: Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the Logistics profession across the organization
- Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organization
- Contributes towards the facilitation of the profession’s development at the organization’s global level (community of practice);
- Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
- Facilitates the development of the logistics profession in his or her geographical area ;
- Contributes towards the facilitation of the profession’s development at the organization’s global level (community of practice)
- Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

Mission 6: Emergency Preparedness and Response Responsibilities
- Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient respons

PROFILE SOUGHT/OTHER SKILLS
- Minimum 2 year of working experience in the same position in international context (mandatory)
- Good communication verbal and written skill upwards & downwards.
- Proven experience of Humanitarian overall Humanitarian Logistics Management
- High skill of Diplomacy in managing team and dealing with other Colleagues.
- Give attention to details in his working business and relationship with other colleague.
- Excellent management skill,
- Ability to adapt to a very new and complex context (Ukraine)

WORKING CONDITIONS:
Contract: Employment contract (according to Ukrainian legislation) Fixed-Term
Type of employment: Full-time
Benefits Package:
- 30 calendar days for annual leaves
- 12 days of internal wellbeing paid leaves annually (pro-rata)
- Medical Insurance for HI staff and one dependent (tax paid by HI)
- Individual counselling sessions for HI staff
- Relocation package might be granted for the managerial positions and key positions if needed
- Relevant supportive measures for person with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).
EQUAL OPPORTUNITY
HI is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics.
All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy.
If you have a disability and require any special arrangements to assist you during the interview, please inform us with the necessary details.
Handicap International has clear institutional policies on «Child Protection», «Anti-fraud, Bribery and Corruption», «Disability, Gender and Age» and «Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment». It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

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