Position Overview:
The secretary will provide administrative support to ensure efficient office operation. This role involves handling daily tasks that help maintain organization and coordination across various departments.
Position Overview:
The secretary will provide administrative support to ensure efficient office operation. This role involves handling daily tasks that help maintain organization and coordination across various departments.
Key Responsibilities:
1. Administrative Support:
- Manage incoming and outgoing communications, including answering phone calls, emails, and mail.
- Schedule and organize meetings, appointments, and travel arrangements.
- Maintain calendars for executives and prepare agendas for meetings.

2. Documentation and Record-Keeping:
- Prepare, format, and proofread documents such as letters, reports, presentations, and memos.
- Organize and maintain paper and electronic files, ensuring records are easily accessible and secure.

3. Customer Service:
- Greet and assist visitors in a professional manner.
- Serve as a point of contact between departments, clients, and staff, addressing inquiries or redirecting them as needed.

4. Office Management:
- Order and manage office supplies, ensuring inventory is stocked.
- Assist in coordinating office activities and maintaining a clean, organized workspace.
- Oversee office equipment, including troubleshooting minor technical issues.

5. Data Entry and Processing:
- Input data into company databases and systems accurately.
- Generate reports from data systems for management and project teams.

6. Financial Support (if required):
- Process and track expenses, invoices, and payments.
- Assist in preparing budget and expense reports.

Qualifications:
- High school diploma or equivalent (associate degree or relevant certification preferred).
- Proven experience as a secretary, administrative assistant, or in a similar role.
- Proficiency in office software (Microsoft Office, Google Workspace).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Discretion and confidentiality are essential qualities for handling sensitive information.

Additional Skills (Preferred):
- Basic knowledge of office management systems and procedures.
- Familiarity with bookkeeping or accounting software (e.g., QuickBooks) may be beneficial for roles involving financial tasks.

Умови роботи: Вільне знання англійської та українсьої мов

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